The Rain and The Shade

November 1, 2011

The war game (Effectively starting up an offshore project)

Filed under: Project Management — ovaisakhter @ 2:51 pm

I have been working in an offshore software development for past 11 years. Out of these I was stationed at an offshore development center in Islamabad about 8 years. Later on I shifted to my company’s onshore office in Denmark. Later down the road I moved to Talented Earth Organization(TEO) my current employer.

TEO has a sales office in Denmark and a offshore development center in Islamabad, Pakistan. In TEO we try to follow a combination of onshore and offshore. To bootstrap the development process for a customer/project we offer Architecture and project management services onshore. So usually it is myself and a colleague (project manager) start the project from Denmark. We have a common joke that our purpose is make ourselves useless as soon as possible. So as soon as the channels are established between the client and development team we move to a more of “need to use” or  steering committee role.

During all the years we have been working we always felt the challenge of effectively starting a software project. A number of times it happens that the project is in the analysis phase and the team is in place. The team can be included in the analysis phase but I think that that not all of the team members will be useful for analysis secondly in the offshore scenario it is a bit time consuming when the idea for the project is still being developed.

Technically speaking there are a number of things that should be in place before the development can start.

  • Do all of the team members have the correct development environment.
  • Is the source control in place with all the user roles and rights
  • Are all the third party components in place.
  • Database servers are there with developers having proper access. and so on so forth

The team dynamics is another important factor in the project success. The project manager needs to gauge the team members so that he knows how to interact effectively with team members. Team members need to learn about other team members their weaknesses their strengths, their likes, dislikes, coding and development styles. A handshake of all the technical resources is extremely important for the over all success of the project.     

I remember a project where the client was still fighting with the evolution of his idea, and we in onshore office were trying to help him in this fight,(To help a client during requirement analysis phase is to help him keep the scope limited.) We were having some meetings with the team in offshore so they had a high level idea of what is needed to be done. My project manager and I were having this these discussions that the team in offshore center doesn’t have much to do. From the initial technical discussions we had very good idea that which technologies will be using in the project and we wanted all of the team to do some hands on these technologies. There was a tough deadline on the project. “There will be war once the actual development is started” I once said to the project manager. Thinking about this sentence we got the idea of a War game, a short project to prepare the team for the actual project.

A 5 day mini project (the war game) was planned.

Here are the ground rule for this War Game

  • All the processes followed in the normal project will be followed (it is a war game Smile).
  • We created an one page feature list based on the current understanding. The team will be provided with this feature list.
  • We will have an one hour meeting for requirement elaboration.
  • We will not discuss the requirements again the team will develop what ever they can envision based on this one pager, the discussion and their previous knowledge about the project. Hence removing the delaying factors in the project.
  • The feature list made was a bit more than what you will expect the team can deliver. This will can result in two results
  • To add a bit of spice we agreed that the team will present the outcome of this activity to rest of the company.

So the  war game began and after 5 days we were delighted to see the result. We had properly working use cases. The best part was that the team enjoyed it a lot as they were able to show their creative side and work without boundaries.

When this demo was shown to the customer he was extremely happy in fact he asked us to make it online so that he can show this to his stake holders. Now customer had a reference point to talk about that this thing I like this I do not and so on and so forth.

After the first experience we have used in couple of other projects and all the time the results have been better expected.

In the end I must say that the war game provides your team a momentum and this is very important to keep this momentum going. That is why I would suggest that project managers to schedule the post war game activities carefully so that this momentum and team synergy is properly consumed.

1 Comment »

  1. […] Read also about it here from an architect’s perspective […]

    Pingback by The war game – The extra liftoff boost (part 1) « liftoff2orbit — November 25, 2011 @ 2:51 pm | Reply

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